For the purposes of these Exhibition Terms and Conditions, the following terms shall have the meanings ascribed to them:
“Organiser” refers to Bursa Malaysia Derivatives Berhad.
“Conference” refers to the POC2025 Conference.
“Conference Date” refers to 24, 25 and 26 February 2025.
“Conference Venue” refers to the Shangri-La Hotel, Kuala Lumpur.
“Exhibition” refers to the exhibition at the Conference.
“Exhibitor” refers to any company, its employees and agents who have been approved by the Organiser as exhibitor and allocated an exhibition space at the Conference.
“Exhibition Fees” refers to the fees payable for the Exhibition as indicated in the Exhibition booth form.
“Exhibition Terms and Conditions” refers to this POC2025 Exhibition Terms and Conditions.
“Form” refers to the Exhibition application form.
Deadline for submission of the Form is 17 January 2025.
The submission of the Form shall be deemed as acceptance of these terms and conditions by the applicant.
The application procedure is complete only when the Form and full payment of the Exhibition Fees are received by the Organiser.
The Organiser reserves the right to refuse any application and shall give the applicant notice in writing on the reason for the refusal of the application within 10 days from the date of such refusal.
Exhibitor Representative
The Exhibitor must name a single point of contact that will be responsible for all administration relating to the Exhibition at the Conference.
The Exhibition Fees are inclusive of all applicable taxes including withholding tax which shall be borne by the Exhibitor if applicable and service tax which shall be payable together with the Exhibition Fees. The current service tax rate may be revised in accordance with any changes to Malaysian tax legislation. In the event of any increase in the service tax rate, the Organiser may charge the difference in the service tax rate and the Exhibitor shall make payment of the difference.
Upon submission of the Form and receipt of confirmation from the Organiser, The Exhibitor will receive an invoice for the Exhibition Fees.
Payment may be made by any of the following methods:
For payments made by credit card, full payment is required immediately upon receipt of invoice for completion of registration. For payments made by cheque or bank draft or telegraphic transfer, full payment is required within 1 week from receipt of invoice. If the Exhibitor does not make full payment within the aforementioned timeline, the Exhibitor is deemed to have voluntarily withdrawn its application and the Organiser may cancel/terminate any exhibit space held for the Exhibitor.
Please submit proof of payment to the name(s) identified in the Form.
| Dates | Opening Hours | Sessions Open to Public |
|---|---|---|
| 24 February 2025 | 5:00 pm - 9:00 pm | Not Available |
| 25 February 2025 | 8:00 am - 5:00 pm | 2:00 pm - 5:00 pm |
| 26 February 2025 | 8:00 am - 5:30 pm | 8:00 am - 5:30 pm |
Exhibitors are required to be at their respective booths at least 15 minutes before the start of the Exhibition. Booths must always be manned and be easily accessible during the opening hours of the Exhibition. The Organiser reserves the right to change the Conference Date and/or times and the Conference Venue. Exhibitors will be notified of the changes.
The goods displayed during the Exhibition must be those used during the normal course of business only. Sales by auction are prohibited. Betting, gaming and other activities that will, or may violate alcohol, music, dancing and similar licenses or other permissions relating to the Conference Venue are prohibited.
The Organiser reserves the right to change the Conference Date, speakers, programme content and the Conference Venue should circumstances so require.
The Organiser, its sub-contractors, agent and/or employees have the right to immediately alter or cancel the Conference or any arrangements, timetables, plans or other items relating directly or indirectly to the Conference.
Save for as set out in Clause 5(c) above, the Exhibitors shall not be entitled to any compensation for damages that result from such alteration or cancellation.
The Organiser shall not be liable for any delay or failure to perform its obligations under the terms and conditions herein caused by circumstances beyond the control and without the fault or negligence of the Organiser including war (declared or undeclared), natural disaster, acts of God, fire, blockades, earthquakes, acts of terrorism and matters beyond the Organiser’s reasonable control. The Exhibitor agrees that under these circumstances the Exhibitor will have no further claims against the Organiser.
The Exhibitor warrants that nothing which it, its employees or agents shall do in or for the Conference shall contravene any law or regulations, encroach upon third parties rights, or pose any exceptional danger or risk which has not been previously disclosed to the Organiser with sufficient precautionary measures taken.
All exhibits, materials and fittings used or displayed in the stand must be properly fire-proofed and be in accordance with all applicable fire prevention and building regulations. The Exhibitors’ display shall not obstruct the view of other Exhibitors, cause any annoyance or nuisance to other Exhibitors and shall not be in any manner objectionable to the general interest of the Conference and other Exhibitors.
In the event of a breach of the above requirement by the Exhibitor, the Organiser reserves the right to issue such directions to the Exhibitor as it may deem necessary to remedy such breach. The Exhibitor shall comply with such directions forthwith.
All orders for electrical works must be placed with the contractor appointed by the Organiser for works relating to the Conference (“Official Contractor”). The Exhibitor is responsible for settling any payments directly to the Official Contractor. Lighting must be still lights (i,e. non-flashing lights) and direct lighting must be shielded to avoid causing a nuisance.
Each 3 x 3 m booth will entitle the Exhibitor to 2 exhibitor badges and each 6 x 3m booth will entitle the Exhibitor to 4 exhibitor badges, to be worn by the booth personnel. The badges will allow them access to the Welcome Reception, lunches, and coffee breaks.
Exhibitors must wear badges at all times which will be provided by the Organiser free of charge. The Exhibitor must provide the names of personnel requiring badges by 17 January 2025.
The Organiser reserves the right to refuse admission or remove the Exhibitor and/or any of its personnel including the booth personnel from the Exhibition at its absolute discretion, without incurring any liability. This will include anyone deemed drunk, disorderly, under the influence of drugs, other than that medically prescribed, or whose dress appearance or general behaviour is liable to disrupt any Exhibitor or persons attending the Exhibition.
Noisy or obstructive work and noisy operating displays or exhibits are not permitted.
Exhibitors will be permitted to have access to the Conference Venue and its allocated exhibition booth from 12:00 noon on 24 February 2025 for set-up.
The Organiser may implement health and safety protocols appropriate to the public health circumstances and requirements of the Conference Venue, existing at the time of the Conference. Compliance with such protocols as well as all laws, regulations, and guidelines with regard to public health are mandatory for in-person attendance and participation at the Conference.
The Exhibitor shall comply at all times with the Personal Data Protection Act 2010 (PDPA) and procure its employees to comply with the provisions of the PDPA as a data user or where relevant as a data processor (as defined in the PDPA). The Exhibitor shall not perform its obligations under this Exhibition Terms and Conditions in such a way as to cause the Organiser to breach any of its applicable obligations under the PDPA. Where necessary, the Exhibitor shall obtain from its employees, agents, or contractors the necessary consents or to provide the necessary notifications required under the PDPA, to enable the Organiser to use any personal data.
The Exhibitor shall take all necessary precautions to prevent any harm done to the Conference Venue and property of the Conference Venue. The Exhibitor is liable to compensate the Organiser for any damage done to the Conference Venue or property of the Conference Venue.
The Organiser reserves the right to refuse admission to any person including the employees and/or agents of the Exhibitor to the Conference Venue and shall inform the Exhibitor of the reason(s) of such refusal.
Exhibitors shall abide by the rules and regulations of the Conference Venue. Failure to comply with the rules and regulations will constitute breach of this Exhibition Terms and Conditions. Kindly refer to the Exhibitor Manual for such rules and regulations.
In cases where the Exhibitor fails to observe and/or perform any of the terms of this Exhibition Terms and Conditions, the Organiser reserves the right to:
Interpretation of the terms and conditions herein lies solely with the Organiser. The Exhibition Terms and Conditions herein shall be governed by and construed according to Malaysian law. The parties hereby agree to submit to the exclusive jurisdiction of the Malaysian courts.
The terms and conditions herein shall be binding upon the parties, its successors in title and lawful assigns.