POC2025 CONFERENCE TERMS & CONDITIONS

1. Terms of Reference

   For the purposes of the terms and conditions herein, the term:

   "Organiser" refers to Bursa Malaysia Derivatives Berhad.

   “Conference” refers to the POC2025 Conference (including Exhibition, Welcome Reception, Gala Dinner, Plantation Tour and Golf Tournament and any other event organised in conjunction with the POC conference.)

   “Conference Date” refers to 24, 25 and 26 February 2025.

   “Conference Fees” refers to the fees payable for the Conference as indicated in the Conference registration form.

   “Conference Venue” refers to the Shangri-La Hotel, Kuala Lumpur for the conference, and the venues for the Plantation Tour, Golf Tournament and any other event organised.

   “Conference Terms and Conditions” refers to this POC2025 Conference Terms and Conditions.

2. Registration for Conference

   1. All Conference registration forms must be submitted to, and payment MUST be received by the POC2025 Secretariat by 7 February 2025. The Organiser reserves the right to reject any Conference registration forms and payment that are submitted after this deadline.
   2. Submission of the Conference registration form shall be deemed as an acceptance of the Conference Terms and Conditions by the delegate.
   3. Delegates who have successfully registered will receive a confirmation e-mail from the Organiser.
   4. If the delegate is unable to attend the Conference, a substitute delegate is welcomed at NO extra charge provided written notification is given to the Organiser no later than 7 February 2025.

3. Conference Fees and Payment

   1. The Conference Fees are inclusive of service tax which shall be payable together with the Conference Fees. The current service tax rate may be revised in accordance with any changes to Malaysian tax legislation. In the event of any increase in the service tax rate, the Organiser may charge the difference in the service tax rate and delegates shall make payment of the difference.
   2. Delegates will receive an invoice for the Conference Fees upon submission of the Conference registration form.
   3. Payment may be made by any of the following methods:
      1. corporate/company cheque or bank draft made payable to BURSA MALAYSIA DERIVATIVES BERHAD; or
      2. telegraphic transfer to the account specified in the Conference registration form; or
      3. credit card
      For payments made by credit card, full payment is required immediately upon receipt of invoice for completion of registration. For payments made by cheque or bank draft or telegraphic transfer, full payment is required within 1 week from receipt of invoice. Confirmation of registration is only upon receipt of full payment.
      
      Please submit proof of payment to the name(s) identified in the Conference registration form.
   4. Delegates shall bear any airfares, lodging or incidental costs incurred by delegates.
   5. The Organiser reserves the right to review and amend the currency exchange rate applied for payment, when necessary. Any changes in exchange rates will be reflected on the e-brochure and relevant pages on the website at https://www.pocmalaysia.com/ and those rates will prevail.
   6. In the event of any cancellation of registration by the delegates, the following terms shall apply:
      1. For any cancellation received by the Organiser on or before 7 February 2025, the delegate will receive a refund of the Conference Fees less 15% as compensation for cancellation.
      2. For any cancellation received after 7 February 2025, there will be no refund of the Conference Fees.

4. Cancellation or Postponement of the Conference

   1. If, for any reason, the Conference, or any part thereof, is prevented from being held, or the Conference Venue becomes unavailable, or in the Organiser’s opinion, cancellation or postponement of the Conference or part of the Conference is necessary, for example, for the health and safety of the delegates, the Organiser may cancel or postpone the Conference or any part thereof. In such event, provided the delegate has made full payment for the Conference, the said payment may be used for a future Conference organised by the Organiser. No refunds, part refunds or alternative offers shall be made to the delegates.
   2. The Organiser shall not be responsible for delays, damages, losses, increased costs, or other unfavourable conditions arising by from any cancellation or postponement of the Conference. The delegates shall waive any claims for damages against the Organiser.

5. Change of Conference Format, Date, Speakers, Programme Content and Venue

   The Organiser reserves the right to change the Conference Date, speakers, programme content and Conference Venue should circumstances so require, without incurring any liability.

6. Admittance

   The Organiser reserves the right to refuse admission or remove any person from the Conference at its absolute discretion, without incurring any liability. This will include but not be limited to anyone who is in breach of any health and safety protocols implemented by the Organiser, deemed drunk, disorderly, under the influence of drugs other than that medically prescribed, or whose dress appearance or general behaviour is liable to disrupt persons attending the Conference.

7. Venue Regulations

   The delegates shall abide by the rules and regulations of the Conference Venue. Failure to comply with the rules and regulations will constitute grounds for breach of the Conference Terms and Conditions. A copy of the rules and regulations may be obtained from the Organiser.

8. Health and Safety

   The Organiser may implement health and safety protocols appropriate to the public health circumstances and requirements of the Conference venue, existing at the time of the Conference. Compliance with such protocols as well as all laws, regulations and guidelines with regard to public health are mandatory for in-person attendance and participation at the Conference.

9. Breach of Terms and Conditions

   If the delegate(s) fails to observe and perform any of the Conference Terms and Conditions, the Organiser reserves the right to refuse performance of all its obligations herein towards the delegate(s) and all Conference Fees paid by the delegate(s) to the Organiser will be forfeited. In addition, the delegate(s) shall indemnify the Organiser for all losses and damages resulting from such failure in observing or performing the Conference Terms and Conditions.

10. Exclusion of Liability

    The Organiser, its directors, employees, sub-contractors and/agents shall not at any time be liable for any loss, damage or injury whatsoever, howsoever suffered by any of the delegate(s) or any loss or damage to property of any delegate(s) arising from or in connection with his/her participation in the Conference.

11. Force Majeure

    The Organiser shall not be liable for any delay or failure to perform its obligations under the Conference Terms and Conditions due to circumstances beyond the control and without the fault or negligence of the Organiser including war (declared or undeclared), natural disaster, acts of God, fire, earthquakes, acts of terrorism, outbreak of pandemic or epidemic and matters beyond the Organiser’s reasonable control.

12. Successors in Title and Lawful Assigns

    The Conference Terms and Conditions shall be binding upon the Organiser and delegates and their respective successors in title and lawful assigns.

13. Intellectual Property Rights

    All intellectual property rights in all trademarks, logos relating to POC and to the Organiser and materials produced and/or distributed by the Organiser in connection with this Conference is expressly reserved. Any unauthorised use, duplication, publication and distribution is strictly prohibited.

14. Dress Code

    Conference
    The dress code for the Conference is business attire. Delegates who do not adhere to the dress code will be denied entry into the Conference Venue.

    Plantation Tour
    The dress code for the plantation visit and tour is long pants or jeans with proper footwear (sneakers or sports shoes). High heels, dress shoes and sandals are not permitted.

    Golf Challenge
    The dress code for the golf challenge is proper golfing attire which includes tailored pants or golf Bermuda shorts, collared polo shirts with sleeves. Only rubber studded golf shoes are permitted on the golf course. Dress shirt, office attire, denim jeans and track suits are strictly not permitted.

15. Photographs and Recording

    The delegates agree that the Organiser may take photographs and recordings (video and/or audio) of the delegates during the Conference. The Organiser shall own the intellectual property rights to the photographs and recordings captured during the Conference and may use the said photographs and recordings for educational and/or marketing purposes.

16. Promotional Materials

    By submitting the registration form for the Conference, the delegates indicate their consent to receive promotional materials from the Organiser and its business partners. If delegates do not wish to receive promotional materials or messages, delegates shall inform the Organiser in writing.

17. Interpretation, Governing Law and Jurisdiction

    Interpretation of the Conference Terms and Conditions lies solely with the Organiser. The terms and conditions herein shall be governed by and construed according to Malaysian law. The Organiser and the delegates hereby agree to submit to the exclusive jurisdiction of the Malaysian courts.